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Privacy Policy

Last Updated: July 17, 2025

Introduction

Welcome to LifeOS ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our productivity automation platform.

Information We Collect

Account Information

When you create an account with LifeOS, we collect:

  • Email address: Used for account authentication and important service communications
  • Profile information: Basic profile details for account personalization
  • Authentication tokens: Secure tokens for third-party service integrations

Google Services Data

When you connect your Google account, we may access and process the following data based on the permissions you grant:

Gmail Data

  • Email messages: We read, compose, and send emails on your behalf when you use natural language commands
  • Email metadata: Subject lines, sender/recipient information, and timestamps for processing commands
  • Draft messages: We create and manage email drafts as part of our email automation features

Why we need this access: To enable email automation through natural language commands like "send email to john@company.com about meeting tomorrow"

Google Calendar Data

  • Calendar events: We view, create, edit, and delete calendar events based on your commands
  • Calendar information: Calendar names, colors, and sharing settings
  • Event details: Titles, descriptions, attendees, locations, and timing information

Why we need this access: To enable calendar management through natural language commands like "schedule team meeting tomorrow at 2pm"

Google Drive Data

  • Files and folders: We view, create, edit, and delete files and folders in your Google Drive
  • File metadata: File names, sizes, modification dates, and sharing permissions
  • File content: We may read file contents for search and organization purposes

Why we need this access: To enable file management through natural language commands like "search for budget spreadsheet in Drive"

Usage Data

  • Command history: Natural language commands you submit to improve our AI processing
  • Service interactions: How you use different integrations to optimize performance
  • Session data: Login times, session duration, and feature usage
  • Error logs: Technical errors to improve service reliability

How We Use Your Information

We use your information to:

  • Provide core services: Process natural language commands and execute actions across your connected services
  • Improve AI performance: Enhance our natural language processing and command accuracy
  • Ensure service reliability: Monitor performance and fix technical issues
  • Provide customer support: Respond to your questions and resolve problems
  • Service communications: Send important updates about your account and our services
  • Comply with legal obligations: Meet regulatory requirements and enforce our terms

Data Processing and Storage

We process your data server-side to ensure security and privacy. All AI processing occurs on our secure servers, and we never expose your data to client-side processing. Your information is stored using Supabase, a secure cloud database service that complies with industry standards.

Google API Data Usage

Our use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements:

  • We only use your Google data to provide and improve our productivity automation features
  • We do not use your Google data for advertising or marketing purposes
  • We do not sell your Google data to third parties
  • We do not use your Google data for purposes unrelated to LifeOS functionality

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:

  • Service providers: We may share data with trusted service providers who assist in operating our platform
  • Legal requirements: When required by law or to protect our rights and safety
  • Business transfers: In the event of a merger, acquisition, or sale of assets
  • With your consent: When you explicitly authorize us to share your information

Data Retention

We retain your personal information only for as long as necessary to provide our services and comply with legal obligations. You can request deletion of your data at any time, and we will promptly remove your information from our systems, except where retention is required by law.

Your Rights and Choices

You have the following rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Request correction of inaccurate personal information
  • Deletion: Request deletion of your personal information
  • Portability: Request transfer of your data to another service
  • Restriction: Request that we limit how we use your information
  • Objection: Object to our processing of your personal information
  • Withdraw consent: Revoke previously given consent for data processing

Revoking Google Access

You can revoke LifeOS's access to your Google data at any time by visiting your Google Account settings at https://myaccount.google.com/permissionsand removing LifeOS from your connected applications.

Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and regular security assessments.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure that such transfers comply with applicable data protection laws and provide appropriate safeguards for your information.

Children's Privacy

Our service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we learn that we have collected personal information from a child under 16, we will delete that information immediately.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: privacy@thelifeos.io
Support: contact@thelifeos.io